Latest update on 10th April 2023

 

This privacy notice describes how we might use your information if you:

  • Visit our website at teddysspeakeasy.com (the, “Website”);
  • Engage with us in other related ways ― including any sales, marketing, or events or visits to our physical store.

In this privacy notice, if we refer to “Services,” we are referring to services offered through our Website, and other related services, including any sales, marketing, or events.

The purpose of this privacy notice is to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. If there are any terms in this privacy notice that you do not agree with, please discontinue use of our Services immediately.

Please read this privacy notice carefully, as it will help you understand what we do with the information that we collect.

 

  1. WHAT INFORMATION DO WE COLLECT?

We collect personal information that you voluntarily provide to us when you register on the Website, express an interest in obtaining information about us or our products and Services or otherwise when you contact us.

The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make and the products and features you use. The personal information we collect may include names; surnames; phone numbers; email addresses; contact or payment preferences; authentication data; billing addresses; Tax Ref. No & Tax Office; passwords; and other similar information.

Information automatically collected: Certain information may automatically be collected when you visit, use or navigate the Website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Website and other technical information. This information is primarily needed to maintain the security and operation of our Website, and for our internal analytics and reporting purposes.

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.

 

  1. DO WE USE COOKIES?

Like many businesses, we collect information through cookies. Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.

You may review our cookies policy through the following link: https://teddysspeakeasy.com/cookies-policy

 

  1. HOW DO WE USE YOUR INFORMATION?

We indicate the specific processing grounds we rely on next to each purpose listed below:

  • To manage user accounts.We may use your information for the purposes of managing your account and keeping it in working order.
  • Performance of contract: We may need to process your personal information to perform a contract with you or take steps at your request prior to entering into a contract.
  • To send administrative information to you.We may use your personal information to send you product, service and new feature information, newsletters and/or information about changes to our terms, conditions, and policies.
  • To protect our Services.We may use your information as part of our efforts to keep our Website safe and secure (for example, for fraud monitoring and prevention).
  • Fulfill and manage your orders.We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website or our physical store. Personal information may be collected and used during the initial stages of our relationship in order to make a reservation for you, prepare an offer, include you in our customer database or for similar purposes that help us offering a personalized customer experience to you.  
  • To respond to user inquiries/offer support to users.We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services or the Website.
  • To send you marketing and promotional communications.We use your personal data for our marketing purposes only if this is in accordance with your marketing preferences.
  • To respond to legal requests and prevent harm. We may need to inspect the data we hold to determine how to respond, if we have a legal obligation to do so.
  • To enforce our terms, conditions and policies for business purposes, to comply with legal and regulatory requirements or in connection with our contract.

 

  1. WHAT IS THE LEGAL BASIS OF PROCESSING YOUR PERSONAL INFORMATION?
  • Legitimate Interests: We may use your data when it is reasonably necessary to achieve our legitimate business interests.
  • Consent: We may ask your permission to use your personal information in certain circumstances. Where you give your permission, you are entitled to withdraw it at any time and we shall make this clear at the time of collection.
  • Legal Obligations:We may use your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order (including in response to public authorities to meet national security or law enforcement requirements).
  • Vital Interests:We may use your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

 

  1. DO THIRD PARTY USE YOUR PERSONAL INFORMATION?

At Teddy’s Speakeasy, we do not share, rent or trade your information with third parties for marketing or promotional purposes.

When necessary, we may share and disclose your information with the following categories of third parties:

  • governmental entities, when we believe we are legally required to do so or where the relevant authority has asked us to assist (for example, because of a request by a tax authority or in connection with any expected litigation).
  • third party outsourced IT providers, including but not limited to email/text messaging providers; Cloud IT service providers, business suite solution providers; data analytics agencies; IT strategic implementation partners; hosting service providers;
  • third party service providers such as external consultants and professional advisers (including law firms, auditors and accountants), technical support functions, and IT consultants carrying out testing and development work on our business technology systems;
  • if our company is acquired by another company or individual, to the new owners of our company.

 

  1. HOW LONG DO WE KEEP YOUR INFORMATION?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than the period of time in which users have an account with us.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

 

  1. IS YOUR INFORMATION SAFE WITH US?

We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorized access. We do this by having in place a range of appropriate technical and organizational measures, including encryption measures. However, despite our efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to overcome our security safeguards, and improperly collect, access, steal, or modify your information.

Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk.

 

  1. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly solicit data from or address our Services to children under 18 years of age. By using the Website, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website. If we become aware that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records.

 

  1. WHAT ARE YOUR PRIVACY RIGHTS?

You have the following rights in respect of your personal data:

  • to obtain a copy of your personal data collected together with information about how and on what basis that personal data is processed by us; 
  • to rectify inaccurate personal data (including the right to have incomplete personal information completed); 
  • to erase your personal data (in limited circumstances, where it is no longer necessary in relation to the purposes for which it was collected or processed); 
  • to restrict the processing of your personal data where:

– the accuracy of your personal data is contested;

– the processing is unlawful but you object to the erasure of your personal data;

– we no longer require your personal data but it is still required for the establishment, exercise or defense of a legal claim; 

  • to request the portability of your personal data in machine-readable format to a third party (or to you) when we justify our processing on the basis of your consent or the performance of a contract with you; 
  • to withdraw your consent to our processing of your personal data (where that processing is based on your consent); 
  • to object to profiling and to automated decision-making processes if such process has a legal effect that significantly affects you.  

 

  1. DO WE MAKE UPDATES TO THIS NOTICE?

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification.

We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

 

  1. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this privacy policy, you may contact us by email at [email protected] or by calling us to the phone no: +30 210 9642452.

 

All Website users are entitled to submit a complaint to the Greek Data Protection Authority (Kifissias Avenue 1-3, PC. 115 23, Athens, Greece, +30 210 6475600, [email protected]).